Epic workshops
Terms and conditions
1. Acceptance
1.1. These terms and conditions ('Terms') form the entire agreement
between Epic Multimedia Limited ('Epic') and the client ('Client',
'you') for the training course detailed on your application form.
The confirmation of a booking is acceptance of these Terms.
2. Bookings
2.1. Initial bookings may be made by phone, fax or on our website.
We will contact you to confirm this booking and then issue an invoice
for payment. The invoice is final confirmation of the booking.
2.2. Course joining instructions and any pre-course documentation
will be made available to you prior to the course commencement.
Completion of any pre-course work is recommended.
3. Changes
3.1. You may cancel a confirmed booking by giving written notice
and on payment of a cancellation fee, which is a percentage of the
Course fee. The cancellation fee varies with the amount of written
notice given to Epic as follows:
- 21 or more working days - 0%
- 11 - 20 working days - 50%
- 0 - 10 working days - 100%
3.2. No charge will be made for the substitution of course participants.
It is the Client's responsibility to ensure that the new delegate
receives any joining instructions or pre-course documentation already
sent by Epic. To assist with the event planning, you should inform
Epic of any changes and ensure that the replacement course participant
has undertaken any pre-course work.
3.3. In the event that Epic has to reschedule a Course, all confirmed
course participants will be offered an alternative booking. If no
alternative can be agreed then Epic will refund any course fee paid.
4. Payment
4.1. VAT at the prevailing rate will be added to all costs and
charges quoted.
4.2. Payment is due within 14 days of invoice. Payment of invoices
is of the essence of these Terms. If any payment is overdue, Epic
shall:
- not allow course participants to attend the course
- charge interest on any overdue payments at the rate of 3%
above the base lending rate from time to time of the National
Westminster Bank PLC on any sums due but not paid, from the
date payment became due until the actual date of payment, without
prejudice to any of its other rights
- charge on an indemnity basis for all collection costs incurred
as a result of instructing a solicitor or collection agency
to recover the outstanding payment
5. Confidentiality
5.1. All intellectual property rights ("Rights") in Course and
e-Learning documents, software, materials and media ("Materials")
are vested in Epic and all such Rights are reserved. All Rights
in documents, materials, software and media produced by Epic personnel
during services are vested in Epic and the Client is licensed to
used such Rights solely for the purposes of the relevant Terms.
5.2. All Materials provided to course participants are on loan
for the exclusive use of the individual delegate and remain the
property of Epic. Materials may not be reproduced or transmitted
in any form, or by any means, electronically or mechanically, including
photocopying, recording or any information storage or retrieval
system without the prior written permission of Epic. Materials are
provided subject to the condition that they shall not, by way of
trade or otherwise, be lent, resold, hired out, or otherwise circulated
without the prior written permission of Epic. Any use, duplication
or lending of Materials without the prior written consent of Epic,
save for such uses as are allowed under applicable law is prohibited.
5.3. All Epic personnel and contractors are employed under contracts
that protect the client's confidential information. The client warrants
that it will not seek to employ, or solicit the services of any
Epic personnel or contractor except through a primary contract with
Epic. In the event of breach of this warranty, the client agrees
to pay liquidated damages of 50% of the annual gross employment
costs or annual service fees of that person whilst in the employment
of Epic.
6. General
6.1. Epic does not limit its liability for death or personal injury
due to its negligence. Epic's total liability to the Client for
any losses costs expenses or damages under these Terms shall be
limited to the total Fees paid by the Client in relation to the
individual to which the claim relates. Under no circumstances shall
Epic have any liability to the Client for loss of profit, revenue,
anticipated savings or bargain; or loss or corruption of data or
software; or for any indirect, special or consequential losses.
6.2. Epic shall not be liable for any failure to fulfil its obligations
where such failure is due to circumstances beyond its reasonable
control.
6.3. These Terms are governed by the law of England and Wales
and are subject to the exclusive jurisdiction of the English Courts.
6.4. This agreement is enforceable by the original parties to
it and by their successors in title only. Any rights of any person
to enforce the terms of this agreement pursuant to the Contract
(Rights of Third Parties) Act 1999 are excluded.
6.5. It is a condition of joining the course that you provide
a valid email address, as the blended learning course will utilise
email to share information between participants. Otherwise Epic
will not make your personal information available to any other organisation.
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